PROCUREMENT HUB
Plan and procure school security and safeguarding improvements with a simple checklist, clear specification prompts and trusted supplier guides for common projects — designed for schools, academies and multi-academy trusts.
Use this timeline to keep procurement, lead times and site access on track before the summer break.
Clarify the risk and outcome you need, then confirm scope (single school, shared site or MAT wide). Draft a simple one page specification and agree budget, responsibilities and the procurement route.
Shortlist trusted suppliers and issue an RFQ so you can compare like for like. Ask for evidence of education experience and support arrangements, and for software solutions book a demo and confirm how escalation will work.
Select your preferred supplier, confirm the implementation plan and day to day ownership. Finalise GDPR and data protection documentation, schedule installation or rollout dates. Brief staff and/or provide training.
Complete installation or rollout, run the handover, and test key scenarios such as visitor entry, lockdown procedures and safeguarding escalation. Capture any issues early, adjust processes, and set a review date.
Choose a category below to find trusted education suppliers.
Use these practical guides to plan specifications, compare quotes and keep works on track.
What to specify, what to ask suppliers, and common pitfalls that create safeguarding gaps.
A practical guide to coverage, retention, access controls and day-to-day operation.
How to choose solutions that support monitoring, reporting and escalation without overwhelming staff.
How to confirm training, induction and reporting routes are in place when staff, volunteers or third parties are involved.
Quick answers to common questions schools and trusts ask when planning security and safeguarding.
It depends on whether they will have unsupervised contact with children. Many projects can be managed through supervision and site controls. Record your approach, set clear boundaries, and ensure everyone understands the reporting route for concerns.
Include your outcome, site context, required features, installation or rollout plan, support expectations, and what evidence you want back (references, documentation, training, and ongoing costs).
Keep processes simple, assign ownership, and plan a short staff briefing. Choose solutions with clear day-to-day workflows and realistic admin time.
Ask about data retention, who can access footage or logs, audit trails, how data is exported, and what requests are handled. Confirm where data is stored and how it is secured.
Alerts should be meaningful, prioritised, and routed to the right people. Confirm how alerts are generated, how they are triaged, and what the escalation process is.
Before you go live, map out how the change affects supervision, movement around site, and access to pupils. Update your visitor and site access process, confirm who monitors alerts or logs (and when), and run a short scenario test (for example late arrival, unknown visitor, pupil leaving class, lockdown). Make sure staff know the escalation route to the DSL or deputy, and set a review date after the first few weeks to fix any issues quickly.